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Confidentiality Policy

Confidentiality Policy

•    Confidentiality is essential to protect the exercise of First and Fourth Amendment rights. In accordance with First and Fourth Amendments of the U.S. Constitution, the Iowa Code and professional ethics, the Board of Trustees of the Stanhope Public Library respects the privacy of users and recognizes its responsibility to protect their privacy.
•    Library personnel should be aware that all library registration, circulation and reference records must remain confidential and are protected by the library policy and under state law (Code of Iowa Section 22.7).  Due to state confidentiality laws the library CANNOT release any information about items checked out to any person except that reader. This means that if a minor has a library card in his/her own name, the library CANNOT tell the parents/guardians or anyone else what the minor has checked out on his/her card.
•    Confidentiality extends to information sought or received and materials consulted, borrowed or acquired. Confidentiality includes database search records, reference interviews, interlibrary loan records, computer use records, and all other personally identifiable uses of library materials, facilities or services.
•    The library will hold confidential the names of card holders and their registration information and not provide access for private, public or commercial use.
•    The lawful custodian of the records is the Director of the Library.
•    The library will not release registration, circulation or other records protected under the Iowa Code unless it is required by law to release the information. Circumstances which may require the library to release the information include the following:
o    A criminal or juvenile justice agency is seeking the information in pursuant to an investigation of a particular person or organization suspected of committing a known crime AND the criminal or juvenile justice agency presents the Library Director with a court order demonstrating that there has been a judicial determination that a rational connection exists between the requested release of information and a legitimate end and that the need for the information is cogent and compelling.
o    The library receives a Warrant for the information issued under the USA Patriot Act (which includes amendments to the Foreign Intelligence Surveillance Act and the Electronic Communications Privacy Act).
o    The library receives a National Security Letter seeking the information pursuant to the USA Patriot Act.
o    The library receives a valid court order requiring the library to release registration, circulation or other records protected under the Iowa Code and the information is not sought in conjunction with a criminal or juvenile justice investigation.
•    If you have a minor and you want access to information about what they have checked out, we suggest that you get a card in your family name and give us permission to check out materials to your child on your card. If your child currently has a card and you would like us to revoke that card and have them use your family card, please let us know.